Description
To professionally manage, assist and support the Regional Manager with confidential and effective administration.<\/p>\n\n\n\n
1. Assist regional manager with administrative functions<\/p>\n\n\n\n
\u2022 Organize RM\u2019s meetings
\u2022 Manage RM\u2019s diary
\u2022 Organize travelling and accommodation arrangements
\u2022 Handle RM\u2019s and the sales team\u2019s claim requests
\u2022 Assist with rationalization
\u2022 Assist with all budgetary expenditure payment requests
\u2022 Handle all sponsorship requests (internal and external)
\u2022 Liaise with staff and clients<\/p>\n\n\n\n
2. Administrate correspondence and documentation<\/p>\n\n\n\n
\u2022 Type and draft documentation e.g. reports and presentations
\u2022 Manage all correspondence for manager and sales team
\u2022 Assist with drafting and placing of advertisements for sales force
\u2022 Manage all brokers and reps bridging, advances and cancellation applications
\u2022 Prepare documents for meetings, this includes photocopying documents, writing and distributing minutes
\u2022 Manage all incoming and outgoing phone calls<\/p>\n\n\n\n
3. Administrate systems and equipment<\/p>\n\n\n\n
\u2022 Keep filing system up to date
\u2022 Keep electronic backup system up to date
\u2022 Keep follow-up system related to deadlines, documentation, and feedback up to date
\u2022 Keep office and computer equipment inventory up to date<\/p>\n\n\n\n
4. Assist with external projects and public relations matters<\/p>\n\n\n\n
\u2022 Organize and manage all social events and team buildings
\u2022 Order promotional items for projects etc. in region
\u2022 Manage and control all commission deductions of sales force
\u2022 Assist head office with all human resource related issues of sales force and staff – on request
\u2022 Handle enquiries and communication with external organizations
\u2022 Ensure payment of all service providers
\u2022 Manage and prepare documentation for projects
\u2022 Attend ad hoc meetings \u2013 on request
\u2022 Manage and control all vehicles reports for region
\u2022 Assist with managing all external franchises<\/p>\n\n\n\n
Requirements:<\/p>\n\n\n\n
\u2022 Matric <\/p>\n\n\n\n