Details
Administrator (OMN240814-1) – BME
Reference Number
OMN240814-1
Job Title:
Administrator
Company: BME a division of Omnia
Location – Country South Africa
Job Type :
To provide accurate administrative support to the business in accordance with compliance and regulatory requirements and ensure timeous and accurate transactional processing across various systems.
Qualifications
Grade 12
Accurate, real-time captured stock movement
Timeously process related transactions with a high level of accuracy on AX/QAD or other
Order Expediting and Distribution
Generate and/or Print System Delivery Notes before consignments are dispatched
Assist stock controller with variance fault finding
Procurement compliant with company policies
Request quotes where applicable
Process requisitions and purchase orders on relevant systems
Process (logistics) purchase agreements and load information
Follow-up on delivery of products ordered
Generate and expedite purchase orders, including PPE, consumables, packaging material, seals, stationery, ad hoc repair and maintenance
to fleet and facilities
Consolidated, accurate and verified information
Reconcile and process overtime and applicable payroll information on relevant systems
Update asset records on relevant systems, including fleet and asset register
Recon site petty cash records and create summary reports
Coordinate application process for transport permits
Accurate filing and document control
E-filing on SharePoint or physical document filing as required to ensure compliance
Reconcile and file customer signed Delivery Notes
Scheduled training
Schedule related training as required, including medicals and induction.
Keep training records up to date and assist with making these available during auditing
Captured verified SHERQ information and compliance (where applicable)
Record relevant incident and resource utilization information on SHERQ system
Prepare monthly SHERQ summary report and submit to Safety Officer
Maintain contractors pack to ensure standard SHE due diligence
Maintain on-site safety files in accordance with Occupational health and Safety Policy
Job Competencies
Proficiency in MS Office (Word, Excel, and Outlook)
Mature, task driven and self-motivated individual.
Ability to meet strict daily processing and administrative targets
Good organizational, administrative, planning & co-ordinating skills
Good verbal and communication skills
General
Role impacts:
Administration Efficiency
Safe and up to date record keeping
Reliable and real-time data
Customer satisfaction (internal & external customers and suppliers)
Regulatory compliance
Key relationships:
Senior Management/Management/Country Managers
Customers
Support Teams
Operations
Any other stakeholder as may be deemed important and relevant from time to time
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