Description
To professionally manage, assist and support the Regional Manager with confidential and effective administration.
1. Assist regional manager with administrative functions
• Organize RM’s meetings
• Manage RM’s diary
• Organize travelling and accommodation arrangements
• Handle RM’s and the sales team’s claim requests
• Assist with rationalization
• Assist with all budgetary expenditure payment requests
• Handle all sponsorship requests (internal and external)
• Liaise with staff and clients
2. Administrate correspondence and documentation
• Type and draft documentation e.g. reports and presentations
• Manage all correspondence for manager and sales team
• Assist with drafting and placing of advertisements for sales force
• Manage all brokers and reps bridging, advances and cancellation applications
• Prepare documents for meetings, this includes photocopying documents, writing and distributing minutes
• Manage all incoming and outgoing phone calls
3. Administrate systems and equipment
• Keep filing system up to date
• Keep electronic backup system up to date
• Keep follow-up system related to deadlines, documentation, and feedback up to date
• Keep office and computer equipment inventory up to date
4. Assist with external projects and public relations matters
• Organize and manage all social events and team buildings
• Order promotional items for projects etc. in region
• Manage and control all commission deductions of sales force
• Assist head office with all human resource related issues of sales force and staff – on request
• Handle enquiries and communication with external organizations
• Ensure payment of all service providers
• Manage and prepare documentation for projects
• Attend ad hoc meetings – on request
• Manage and control all vehicles reports for region
• Assist with managing all external franchises
Requirements:
• Matric
Application
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